Meeting Planner
Find the best time to schedule meetings across multiple time zones.
✗ No overlapping business hours
| EDT | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| New York | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p |
| London | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p | 12a |
| Tokyo | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a |
How It Works
- 1
Add participants
Enter each participant's city or timezone. The planner adds them to a visual timeline showing their local business hours.
- 2
Find the overlap
The planner highlights the time window where all participants' business hours overlap. Hover over any time slot to see the local time for each participant.
- 3
Schedule and share
Select your preferred meeting time from the overlap window. Copy the shareable link to distribute the proposed time to all participants with their respective local times shown.
How Meeting Planning Across Time Zones Works
The Meeting Planner helps distributed teams find overlapping business hours across multiple timezones, making it easy to schedule calls and meetings that work for everyone. In an era of remote and hybrid work, team members may be spread across continents — a product manager in San Francisco, a developer in Berlin, and a designer in Tokyo represent a 17-hour timezone span. Finding a window where all participants are within reasonable working hours is a genuine scheduling challenge that simple calendar tools often fail to solve. Our Meeting Planner visualizes each participant's timezone on a 24-hour grid, color-coding business hours (typically 9:00 to 17:00 local time), extended hours, and overnight periods. The overlap region — where all selected timezones share business hours — is highlighted instantly, showing you the optimal meeting window at a glance. The tool uses the IANA Time Zone Database to ensure that DST transitions are handled correctly: a meeting slot that works in March may shift by an hour in April if one timezone enters Daylight Saving Time while another does not. You can customize business hours per participant to account for flexible schedules, early risers, or colleagues who prefer late starts. The planner supports up to 12 timezones simultaneously and generates a shareable link with all participants and preferred times encoded.
Frequently Asked Questions
How many timezones can I compare at once?
The Meeting Planner supports up to 12 timezones simultaneously. Each timezone is displayed as a row on the 24-hour grid, making it easy to spot overlapping business hours even across many zones.
What happens when DST changes the overlap?
The planner recalculates based on the date you select. If a DST transition shifts one timezone's offset, the overlap window adjusts accordingly. We recommend re-checking recurring meetings near DST transition dates (typically March and November in the Northern Hemisphere).
Can I set custom business hours for each participant?
Yes. The default business hours are 9:00 to 17:00 local time, but you can adjust the start and end times for each participant individually to reflect flexible schedules or shift work.
Does the planner account for weekends and holidays?
The planner focuses on time-of-day overlap and does not include a holiday calendar. However, you can select specific dates to check availability for any given day of the week.