Meeting Planner
Find the best time to schedule meetings across multiple time zones.
โ No overlapping business hours
| EDT | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p |
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| New York | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p |
| London | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p | 12a |
| Tokyo | 9a | 10a | 11a | 12p | 1p | 2p | 3p | 4p | 5p | 6p | 7p | 8p | 9p | 10p | 11p | 12a | 1a | 2a | 3a | 4a | 5a | 6a | 7a | 8a |
How It Works
- 1
Add participants
Enter each participant's city or timezone. The planner adds them to a visual timeline showing their local business hours.
- 2
Find the overlap
The planner highlights the time window where all participants' business hours overlap. Hover over any time slot to see the local time for each participant.
- 3
Schedule and share
Select your preferred meeting time from the overlap window. Copy the shareable link to distribute the proposed time to all participants with their respective local times shown.
How Meeting Planning Across Time Zones Works
The Meeting Planner finds the hours that overlap across multiple timezones. Add each participant's city or IANA timezone and the 24-hour grid marks business hours, extended hours, and overnight time. A San Francisco, Berlin, and Tokyo group spans 17 hours, so the useful meeting window can be narrower than it looks in a normal calendar. The planner recalculates for the selected date, including DST changes, and lets you adjust each person's working hours. You can compare up to 12 timezones and share a link with the participants and proposed time encoded.
Frequently Asked Questions
How many timezones can I compare at once?
The Meeting Planner supports up to 12 timezones simultaneously. Each timezone is displayed as a row on the 24-hour grid, making it easy to spot overlapping business hours even across many zones.
What happens when DST changes the overlap?
The planner recalculates from the date you select. If a DST transition shifts one timezone's offset, the overlap window moves with it. Re-check recurring meetings near DST changes, especially in March and November.
Can I set custom business hours for each participant?
Yes. The default business hours are 9:00 to 17:00 local time, but you can adjust the start and end times for each participant individually to reflect flexible schedules or shift work.
Does the planner account for weekends and holidays?
The planner focuses on time-of-day overlap and does not include a holiday calendar. However, you can select specific dates to check availability for any given day of the week.